Assalamu Alaikum,
On behalf of Abdul-Munem Al-Khudairi, the Chief Returning Officer
(CRO), and Ateeka Khan, the Deputy Returning Officer (DRO), we would
like to announce the beginning of the MSA elections period for the
2008-2009 term. As the Elections Committee, we are an independent body
separate from current MSA Executives and Directors, and all questions
and concerns regarding the elections process should be addressed to us
ONLY.
The following email will contain many important pieces of information
regarding the election process. During these next few weeks both: 1)
nominations and elections for the Executive Positions and 2)
nominations for Director Positions, will take place for the 2008-2009
academic year.
For this year's elections, NEW policies have been put in place by the
Elections Committee to ensure that MSA elections run smoothly, fairly
and transparently. Questions regarding these policies are welcome via
email at
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- GENERAL GUIDELINES
- TIMELINE
- NOMINATIONS
- ELECTIONS
- RESULTS ANNOUNCEMENT
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1. GENERAL GUIDELINES
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a) To nominate an individual, you must be a paid and registered member
of the MSA. This means that your name must be on the official MSA
list, and it is YOUR responsibility to verify that this information is
correct. Contact a current MSA exec member if you are not yet a
member. Memberships subscribed after Friday March 7, 2008 at 7:00pm
CANNOT nominate, run or vote in the elections.
b) To run for a position, you must be - a paid and registered member of the MSA,
- a full-time student at McMaster in any faculty.
c) Throughout this process, the Elections Committee advises that
members select only those people who they think will be able to
successfully accomplish the mandated roles. For information on
specific responsibilities for Executive Members and Directors, please
visit http://www.macmsa.com
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2. GENERAL TIMELINE
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As of today, Friday February 29, 2008 - NOMINATIONS BEGIN for both
Executive Members and Directors.
Friday March 7, 2008 7:00pm – MSA MEMBERSHIP PERIOD ENDS.
- ensure that you are an MSA member by paying your registration fees.
Sunday March 9, 2008 7:00pm – NOMINATIONS FOR EXECUTIVE MEMBERS END.
Director nominations will remain open.
Saturday March 15, 2008 7:00pm – EXECUTIVE CANDIDATES IDENTIFIED.
Deadline for acceptance of Executive position nominations.
Monday March 17, 2008 – VOTING BEGINS, (Times & locations to be
determined).
Friday March 21, 2008 – VOTING ENDS, (Times & locations to be determined).
Monday March 24, 2008 – ELECTION RESULTS determined.
Monday March 31, 2008 – NOMINATIONS FOR DIRECTOR POSITIONS END. New
Executive body will contact all candidates and follow an internal
application and interview process to select from the most qualified
nominees.
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3. NOMINATIONS
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Executive Positions:
Nomination Period: Friday February 29, 2008 – Sunday March 9, 2008 7:00pm
1. President
2. Vice-President Brothers
3. Vice-President Sisters
4. Secretary
5. Treasurer
6. Public Relations Officer Internal
7. Public Relations Officer External
8. Senior Advisor
Positions for Directors:
Nomination Period: Friday February 29, 2008 – Monday March 31, 2008 7:00pm
1. Director of Prayer Services
2. Director of Social Services
3. Director of Qiratul Quran Competition
4. Director of Fundraising
5. Director of Islamic Education
6. Director of Academic Education
7. Director of Dawah and Outreach
8. Director of Brothers Social
9. Director of Sisters Social
10. Director of Ramadan and Iftar Services
11. Director of Publications
12. Director of Technological Services
In order to nominate members for Executive Positions or Directors,
send an email to the CRO and DRO at:
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. To be
accepted, the Nomination Email must include:
i) the full name of the person(s) you are nominating
ii) the position(s) that you are nominating the person(s) for
iii) the email address of the person(s)
iv) the telephone number of the person(s)
Members are allowed to nominate an unlimited number of individuals for
positions, and can nominate more than one person per position.
However, candidates will not be allowed to nominate themselves. If you
feel you can contribute, you are encouraged to ask an MSA member to
nominate you on his/her behalf.
People who are nominated for positions will be informed by Monday
March 10, 2008 7:00pm. If a person is nominated for more than one
Executive Position, she/he will be asked to select only TWO positions
to run for. Those nominated for positions of Director are able to
accept any number of nominations, and will be informed during the
summer period of the appointment made by the incoming Executive body.
Those nominated for Executive positions and considering the
possibility of running are required to attend a mandatory information
session on Wednesday March 12, 2008 5:00-7:00pm. Those accepting
their nominations are also required to fill in a supplementary form
that will be made available to voters on the MSA website. Nominees
will be required to let the CRO and DRO know whether they have
accepted their executive nomination by Saturday March 15, 2008 7:00pm.
Nominees will also be required to let the CRO and DRO know whether
they have accepted their directorship nomination by Monday March 24,
2008 7:00pm. If no email is received from a nominee, an automatic
decline will be assumed.
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4. ELECTIONS
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All members will be informed of those people who have accepted their
nominations by Sunday March 16, 2008 7:00pm via an MMN email. Members
will be able to read information and answers provided by the
candidates online at http://www.macmsa.com
Voting will take place from Monday March 17, 2008 to Friday March 21,
2008 (Times & locations to be determined).
The electoral process will function on a rating system to avoid the
occurrence of a tie. If candidates are tied in the first ranking, the
second ranking will be decisive, if the tie remains, the third,
etc…All ballot totals and decisions will be final and as dictated by
the CRO and DRO. In the unlikely case that one individual is ranked
first for two Executive positions, a decision will have to be made by
the elected candidate on the most favourable position, and the person
next in rank will be awarded the declined position.
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5. RESULTS ANNOUNCEMENT
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The final results for 2008-2009 Executive Positions will be emailed to
the MSA body through the MMN by Monday March 24, 2008 7:00pm.
May Allah accept all our efforts Inshallah. The Elections Committee
once again urges that your decisions are based on who would be the
best suited for the position, and who would be best able to fulfill
their duties most successfully.
If there are any questions please do not hesitate to email the
Elections Committee at
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Jazakum Allahu Khairan.
Wassalamu Alaikum,
Ateeka Khan
Abdul-Munem Al-Khudairi |
